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My On the Road Data Diet

How I Exceed My 5 Gigabyte Limit with Verizon

verizonThis is not a good thing!  The point is to stay within your contract limits.  When you go over, there are extra charges.

Our contract allows 5 Gigabytes of data usage per month.  Check the image at right and you’ll see that we’ve used over 4 Gigabytes and we’re only on day 8 of 31!  Looks like I’ll have to go on a data diet for the rest of the month.

What’s a Gigabyte?

Data usage is simply Internet use as opposed to voice.  Voice plan usage from your cellular provider is measured in minutes, Internet/Data usage is measured in Megabytes/Gigabytes.  Data usage is also referred to as Downloading, Uploading, or Bandwidth.  Think of it like a stream of water going thru a hose, email and other text is just a trickle, video is a firehose.  You’re measured by how much data is going thru the connection – what you’re looking at, not the time you’re online.

Each Gigabyte is roughly 1,000 Megabytes.  We teach people that 5 Gigabytes is usually plenty for a month of one person doing normal browsing, email reading and maybe some Youtube watching.  But, if you share that connection with multiple computers, or you watch a lot of video, then 5 Gigabytes won’t be nearly enough.

Just to give you an idea, a large, high resolution picture that you view on the web may consume about 1 Megabyte.  You’d have to view 1,000 of those pictures to hit one Gigabyte of usage.  Over the period of one month, you might view 1,000 pictures on the web.  Watching a typical, standard quality, 3-4 minute Youtube video will use roughly 10 Megabytes. So you could watch 100 of those for 1 Gigabyte of data usage.  See this article from the folks at evdoinfo.com for a chart: What does 5GB (Gigabytes) Get Me?  Here’s another article for more detailed info on data usage for videos.  The only thing we tell people they cannot do is to watch full length movies.  Watching one Netflix movie online can easily use up to 2 Gigabytes of your allotment right there.

How Did We Go Over Our Limit?

We had not watched any online movies, so how did we rack up so much data usage so fast?  First of all, for the whole winter season, we were in one RV park where we contracted with Bell South for a DSL line.  DSL is nice and fast and has no limits.  So, we got spoiled.  We didn’t have to pay attention to data usage all winter.  Now that we’re back on the road, we need to be paying attention.  Both Jim and I are sharing our mobile hotspot Internet connection from Verizon.

Once I got a notice from Verizon, I did some checking.  One culprit is my Windows Updates.  I had automatically received Windows 7 Service Pack 1.  I checked Microsoft’s site and learned that it was over 1 Gigabyte in size!  We are also preparing to deliver a seminar remotely using Skype and screen-sharing.  Our practice session probably cost us us a 1/4 Gigabyte.  A couple days ago, I purchased the latest Microsoft Streets and Trips program and downloaded it.  That was 1.3 Gigabytes!  Pretty stupid on my part since I already had the trial version installed on my computer.  We now have a 4G mobile hotspot from Verizon and we were so excited to be in a 4G area around Nashville …  I may have watched a couple episodes of Glee on Hulu because it worked so well … hey, I call that research!

What Can You Do to Limit Your Data Usage?

We need to go on a data diet!  Here are the things that we are going to do:

  1. Always check for good Wi-Fi and use it when possible.
  2. Stay aware of our current data usage by checking our account stats online at verizonwireless.com/myverizon and logging into our account.  If you don’t know how to do that for your provider, give them a call and ask.
  3. Turn off automatic Windows Updates (Control PanelSystem and SecurityWindows Update)  note: if you do this, make sure to do your updates manually whenever you’re in a good Wi-Fi area.  Getting updates *is* very important.
  4. Turn off Carbonite online backup.  I love Carbonite, but it *does* use bandwidth to backup all new files I create to the backup website.  Since we’ll be on the road for quite some time, I’ll probably turn off the service completely and just use our ClickFree for backup.
  5. Turn off DropBox.  DropBox is a great utility that synchronizes a folder of data across multiple computers.  It does this by uploading them to a website and then downloading them to the other computers, so it uses double bandwidth (data transfer usage) going up and down!  If I remember, I’ll turn it back on when I’m connected to a good Wi-Fi signal.
  6. Stay away from Netflix and Hulu
  7. Limit our Video Skype calls.

How Much Does it Cost When you go Over Your Allotment?

Verizon used to charge 25 cents per Megabyte of overage.  That adds up quick!  If you went over by a Gigabyte, that would cost $250!  The fees today are much more reasonable – each Gigabyte of excess will be charged at $10/Gigabyte.  Check with your provider and your contract to see what your overage charges are.  If you’ve had your contract for a long time, you may even have an unlimited usage contract.  If that’s the case … don’t lose it!  Any change in your contract may get you started with a whole new contract – with new limitations.  The unlimited usage contracts are highly desirable.

Can I Increase My Limits?

This depends on your provider and the plans they offer.  Verizon does currently offer a 10Gigabyte contract for $80/month.  We might just have to do that.

Kind of like those real diets … so often I give up and go buy some clothes in a larger size!  Smile

2014 Update: We now use our Android smartphones as hotspots rather than the MiFi device. Our smartphones have a grandfathered UNlimited data plan, so we don’t have to worry.

by Chris Guld, Geeks on Tour

Geeks on Tour is a membership website with hundreds of Tutorial Videos on topics of interest to travelers, such as managing digital photos with Picasa, Route-Planning with Streets and Trips, and sharing your travels with a website using Blogger.  Members can view all of the videos in the Learning Library.

Computer Backups are Worthless

by Chris Guld, www.geeksontour.com

Has this ever happened to you?

Your computer crashes and you take it to a techie who gets it working again but needs to reformat (erase) the hard drive.  You get your computer back with nothing on it.  No problem you think, you have a backup of your important data on Disk, either CD/DVDs or a USB hard drive.  But when you try to restore you find:

  1. there is something wrong with the backup disks, either the data is corrupted or there simply is no data on the disk(s)
    or:
  2. the backup was made with software that you don’t remember or don’t have.  You need that software in order to restore.

If you can’t restore … your backups are worthless.

To prevent this happening to you, here are a few suggestions.

  1. When you do your backups, *always* check the results
    If you backup to CD/DVD, take that disk to another computer, put it in the drive and see what happens.  Does it come up to a ‘Do you want to restore’ prompt?  Are the files on the disk that you expect?  If you backup to a USB external hard drive, explore the results.  Are the files where you expect them to be?  Do you know how to restore them?
  2. Periodically test your restore capability
    Pretend to lose a file that you want to recover from your backups.  The easiest way to do this is to rename it.  For example, let’s say you have an Excel spreadsheet called TaxRecords.xls.  Rename that file to zzzTaxRecords.xls.  That way you still have the file, but your computer sees that the file TaxRecords.xls is gone.  Now try to restore that file from your backups.  For an example of this, see the Geeks on Tour Show Me Video on Backup to an External Hard Drive.
    backup
  3. Use a backup procedure that creates file by file copies of your data rather than backup ‘packages.’ 
    There are dozens, maybe even hundreds of different ways to make backups.  Every USB hard drive comes with software to make backups, there are lots of free backup programs you can download, and there are many backup programs you can buy. They all work a little differently.  I like the ones that result in file copies rather than backup ‘packages.’  If I can see a file, I can copy it.  If I only see a backup ‘package’ I need the original software to restore it.

I am currently using Windows 7 backup utility to backup my entire computer to a USB hard drive.  When I look a the USB drive, I see a folder labeled with the name of my computer.  When I click, I get options to Restore (and it works just fine), but I can’t look inside and see all the files.  All I see is this one ‘package’ that somehow contains all my files.  What if I changed computers and no longer had Windows 7?  How would I get my files?  I don’t know.

I am also trying out the online backup service called Carbonite.  If I want to restore a file, I can browse all my online backed up files and pick the one I want.  True, this is using the Carbonite software, but it’s a service … with support … that I’m paying $50/year for.  I can trust that when I want to restore files to any computer in the future – I can.

My favorite backup program is still a freeware package called Karen’s Replicator.  You can set it up to copy whatever folders/files you want on any schedule you want, and you can see the results.  You will see the actual files – not a backup ‘package.’  For more information on this program see this past Geeks on Tour Newsletter.

Use Picasa to backup your photos.
Picasa gives you the best of both worlds.  First of all, it is SO simple to make backups of your pictures to CD/DVD – Picasa even burns the disk.  It will backup all the special Picasa features (edits, albums, face recognition) along with your pictures so you can restore to another computer, but it also is making file by file copies of your photos.  You don’t have to use the Picasa restore process to get your pictures back.  I have 10 years worth of photos backed up with Picasa.  I have no intention of using the restore feature to put all those on another computer.  But I know that, if I want a particular picture from 2002, I can find it on my backup CD.  Here’s a Geeks on Tour Show Me Video on How to restore a single picture from a Picasa Backup.

picasarestore

A Happy computer user has good backups that they know how to restore.

BACKUP!  BACKUP! BACKUP!

Happy Computing!
Chris Guld, www.GeeksOnTour.com
Computer Education for Travelers