How to create an Excel spreadsheet when you don’t have Excel, and you don’t want to install any software

We taught our Cloud Computing class today for the Deerfield Beach Computer Club and we’re always excited to see the lightbulbs go off in people’s eyes when we demonstrate creating an Excel worksheet without using Excel, or any other software installed on our computer! Cloud computing is a huge topic, and we try to give an understandable overview of what it’s all about. You can see our seminar handout here. Also see Episode 100 of our Button Show: Using OneDrive

How to use Excel in the Cloud

It just takes no time at all to demonstrate how to use Excel in the cloud.

  1. Browse to Onedrive.com, that is Microsoft’s cloud storage service.
  2. Log in with a Microsoft account username and password. If you don’t have one, you can click the Create New Account button. (important note: if you use a Windows computer, you most likely have a Microsoft username and password. It pays to find your existing account credentials rather than creating a new one which will later complicate your life no end! (See Episode 137: Accounts)
  3. Click the +New button, then Excel workbook
  4. You should now see an Excel workspace where you can create your spreadsheet – this is Excel Online.
  5. When you’ve completed your worksheet, you may want to give it a name. Just click at the top where it says Book1, and type the name you want.
  6. Your sheet has been saved in your Onedrive account automatically, you can just close out the window. If you want to share it with someone first, click the share button in the upper right and enter an email address.
  7. If you want the sheet on your computer, click the File menu, Save As, Download a Copy

That’ all there is to it. You’ve just created an Excel spreadsheet, sent it to an associate, save it to your computer, all for free without using any software on your computer. That’s Cloud computing!

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