Travel Planning: The Missing App is RVNotepad!

Travel Planning: The Missing App is RVNotepad!

A guest post by Pamela Johnson, the developer of RVNotepad. I asked Pam if she would contribute this article because RVNotepad looks like a great tool for travelers and who knows it better than she who designed it! Thanks Pam! 

Planning your trip is both fun and frustrating.  I love dreaming of beautiful landscapes and fascinating history.  But travel planning requires gathering information from a thousand different places, making choices on what to do and what to skip, and then finally, calculating miles, dates and costs.  There are a lot of tools to help you with this challenge, but there were always a few missing pieces.  This was obviously The Case of the Missing App!

Travel planning is fun!
Travel planning is fun!

Huge thanks to Jim and Chris at “Geeks on Tour” for the opportunity to contribute to their blog with this article!

Other bloggers, such as Living the RV Dream  and Wheeling It, and of course Chris Guld here at Geeks On Tour, give me great ideas for what to see and do.  There are wonderful websites such as History Here and so many others that provide lists of things to see. Other sites provide maps of campgrounds such as AllStays and again, so many others!

Once you decide on a general path, you can use google maps or your Garmin to carve out a turn by turn driving tour.

So how do we do this?

Four years ago, when Bill and I started travelling full-time, my first job as a techie was to explore the available tools, both paper and digital, and design our travel planning process.

For us, planning breaks down into 5 steps:

  1. Keep notes on the early research.   Travel planning starts early and lasts forever.  I browse blogs, watch travel shows, and look at local “visit” web sites.  It’s the kind of “work” that makes quiet evenings more interesting.  Dreaming about the future.
  2. Define a rough loop. Because we travel full time, we tend to plan large, long paths.  This fall we will run from Pennsylvania to Northern California before it snows, traveling across the top half of the country.
  3. Find the big rocks. Productivity gurus claim that if you choose the really important things first, the smaller and less important things will fit in around them, like putting big rocks in a glass and filling it with sand.  This is where I start looking through my notes for the important things to see and do along the way.
  4. Choose stopping points. In order to do this, I need to estimate mileage between the Big Rocks, decide if I want to break up the drive with quick over-nights or longer stops.
  5. Finalize plans with campgrounds and reservations. Of course whether or not you even make reservations is a topic for another blog!

The missing app

So here’s where the problems started. 

  • I found lots of apps and websites to give me trip ideas (step 1)
  • I could plot a general path with Google maps and other routing tools, but could not see where my favorite stops and campgrounds were relative to the route. (step 2)
  • As I choose how long to stay at each location, I could not tell what delays in one stop would do to the rest of my schedule. Was I going to get to the niece’s house by Thanksgiving if we spend an extra week in Tennessee?  I tried using a spreadsheet and some date formulas, but it got pretty complicated.
  • Over all, the existing apps really didn’t provide an overall soup-to-nuts process. I needed a place to gather all my research and then map out a plan.

So what does a computer programmer do when she discovers a missing app?  She writes it!

RVNotepad is born

We started full-timing in 2012.  It took about 6 months for my frustration with travel planning to become a decision.  I needed to build an app.  And if I needed it, perhaps others did also.

My idea was to keep all of our travel info, including trip planning, in one place.  So RVNotepad includes journaling, photo management, expense tracking, vehicle maintenance scheduling, fuel tracking and, of course, trip planning.

This means that if I enter a campground or activity while I am planning, it is still in the app when I journal about where I went and attach a campground to the day.  Enter it once, all in one place.

So now my planning process looks like this

Windows Version of Trip Planner
Windows Version of Trip Planner
  1. On quiet evenings, I read the blogs, web sites, or watch the travel and history shows and record ideas under “Attractions” in RVNotepad. I record at least the name, city and state so the location will show up on the map.  Entering street address will make the map more accurate.  Copy and paste it from the website if you don’t like to type.
  2. Then I sketch out the “Big Rocks” and let the planner calculate the distances between them. Note that these are “by-air” distances, so the more entries you make, the more accurate this will be.
  3. My next concern is driving distances that are too long for one day; I like 250 to 300 miles. So I insert stops between the big ones until it feels “just right”.  Show the map occasionally so you can see the basic route.
  4. Finally, I choose campgrounds and add them to the plan. Again, copy and paste as desired.  If you enter the campground price, the tool will calculate camping costs.  Sometimes I cannot find a good place to park, so I need to back up to step 3 and choose another town to stop at.
    Looks like we are going backwards between Alpine and Tucson!
    Looks like we are going backwards between Alpine and Tucson!
  5. Check the route on the map to make sure you aren’t backtracking and going in circles! Glance at the cost calculator for an estimate of fuel and camping costs.  If everything works, your travel planning is complete, until you change your mind of course!




For a more detailed tour of the trip planner in action, check out our YouTube video.

RVNotepad is now available online for tablets and phones, or in the original Windows version

Our first version of RVNotepad was written just for Windows, no internet connection required.  But we had so many people request access to it by phones and devices that we decided to build a web version, available to any device as long as you have an internet connection.

RVNotepad Online went live in June 2016.  The trip planner is a little snug on a phone, but I love it on the tablets.  Some features are not yet available in the Online version, but they are being added quickly.

Our next Version of RVNotepad for Windows will allow you to sync between laptop and the web.  So you can keep your local data for use in a bad Wi-Fi zone, but have access to lists of campgrounds, attractions, journals, etc. when you are walking down the street with your phone.

Give us ideas!

We are always interested in talking to users and potential users who have ideas for the product.  You can visit with us at, and learn more about the app at

If you would like to subscribe to my travel blog, click on over to The Intentional Traveler Blog! We’d love to have you.

Again, a great big thanks to Geeks on Tour for the opportunity to share this new App with you. Jim and Chris are always looking out for fun tools to share. They are my first place to check for gadgets and apps that make the travel life easier.

3 replies on “Travel Planning: The Missing App is RVNotepad!”

  1. $10? That’s not bad at all. The cynic in me was thinking it would be more since it wasn’t mentioned. Thanks! PS: just found the $10 on the site splash screen…I had gone beyond that and don’t see it anywhere else…but maybe I missed it.

  2. Hi Steve
    Thanks for your comment!. You are right that I forgot to mention the price in the blog. My mistake :). The price of the Windows app is $10. The online version is $10 per year.

    This is posted in A couple of places on the site, but it could definitely be more clear. I will work on that.

    Thanks again for your comment!

  3. Looks interesting but I’m turned off by how the price is hidden and never mentioned anywhere. On the RVNotepad site you have join and login to see it. I’m not going to get on another mailing list for a product I may not want. If I missed the price, apologies.

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